Privacy Policy
This version is valid from: January 31, 2022When does this Privacy Notice apply?
This Privacy Notice describes how we, as a controller, collect, use and share your personal data. It applies to personal data you voluntarily provide to Landfill Zero, or is automatically collected by Landfill Zero.
Who we are
The company operating Landfillzero.co.uk, its associated websites and social media accounts is Landfill Zero (“Landfill Zero”, “we”, “us”, “our”). This Privacy Policy is designed to assist you in understanding how we use and safeguard the personal information you provide to us in using our site www.landfillzero.co.uk (the “Site”) and the services we provide thereon (the “Services”). Please read this Privacy Policy carefully. By using our Site, you agree to this Privacy Policy.Any data protection related questions you might have about how we handle your personal data or if you wish to exercise your data subject rights, please contact us by post or at privacy@Landfillzero.co.uk.
What data we collect and for what purpose
Landfill Zero collects data voluntarily provided to Landfill Zero by clients, website visitors and candidates applying for open job positions. Landfill Zero processes Personal Data as described below:
1. How the information is used
We collect information on our users to:
· help us improve and provide a personalised service to you
· conduct market research
· reply to your enquiries more efficiently through the services we provide
· run competitions
· send you information relevant to your subject, interests and stage of study
· inform you of new offers, products and services that may be of interest to you
· create personalised email alerts with job and course opportunities (if subscribed) which are most relevant to your skills, education and interests. You can manage your subscriptions by logging in to your account.
We also use information in aggregate form (i.e. your individual details cannot be identified) to:
· build up marketing profiles
· generate research into the graduate job market, which we share with the HE sector
· aid strategic development
· manage our relationship with advertisers
· audit usage of the site
· help us deliver relevant content to you on social media websites such as Facebook (see 'Online advertising we use').
2. Information provided by you through web forms, through voice conversations such as phone, videoconferencing and during in-person meetings.
Through web forms on our contact page and on in-page ‘call to action’ forms, we collect your company name, first name, last name, email address and phone number. We process this information for the purpose of the performance of a contract, or in the preparatory stage of entering into a contract as laid out in Art 6(1)(b) of the GDPR. As you actively request us to contact you for more information about our products and services, we will need to record this data to be able to effectively communicate with you for this purpose. This information is submitted to a server operated by Landfill Zero, from which it will be deleted 25 months after the last contact we had with you, unless you become a client and we will need to retain your information for other reasons. This information is not shared outside of our organization, and is stored on servers within the European Union.
3. Engage our services
Landfill Zero may collect personal information provided by the clients for the purposes of the performance of a contract, Art 6(1)(b) GDPR. The information we may collect is first name, last name, company name, email address, phone number, picture, position and role and invoicing information such as bank details and VAT number. We also process the feedback you give to help us assess the quality of our service provision and guide our decision making (quality management). We carry out this processing in our legitimate interests as per Art 6(1)(f) GDPR. We store this information for two years after the end of our DPO and consulting contract.
4. Keeping you informed about privacy and GDPR in technology.
When filling out a webform or through other methods and communication you also have the choice to sign up for our marketing communication by selecting the appropriate, optional tick box for this purpose. We only add you to our mailing list once you have passed the double-opt in. The processing of your name and email for this particular purpose are based on your consent Art 6(1)(a) GDPR, which you can revoke at any time. We will continue to process your personal data for this purpose until you revoke this consent by either clicking the ‘unsubscribe’ button, or contact us by post or at privacy@Landfillzero.co.uk to revoke your consent or request we unsubscribe you. However, should another legal base exist for us to process your data, (as outlined above under 2. or 3. for example, should we require your email address in the scope of contract negotiation), we will continue to process your personal data for those purposes.
5. Server administration
Your IP address and your page requests are stored in log files for a duration of maximum 14 days on our servers for the reason of preventing fraud, abuse, and security incidents, as well as monitoring the performance of our servers. After 14 days, these log files will be automatically deleted. We carry out this processing and data retention in our legitimate interest as laid out in Art 6(1)(f) for the GDPR.
6. Collection of statistical information through surveys
From time to time, we carry out surveys and questionnaires among specific or broad groups of companies which help us better understand the market, the compliance situation of our target industries and their specific concerns. The data collected in these surveys may contain personal or pseudonymous elements which ensure de-duplication and prevent skewed results. This processing is carried under legitimate interest, as laid out in Art 6(1)(f) of the GDPR. We however separate and where possible remove personal elements from these data sets at the earliest convenience and only do our analysis and reporting on anonymized data sets. We never use such results to target you for sales or marketing reasons and do not share these details outside of our organization. We only use the anonymized data sets to derive aggregate insights from anonymous reports. If you elect to leave your contact details in such surveys we will only use them for the specifically-indicated purpose. Any personal data purposefully given is considered consent as in Art 6(1)(a) of the GDPR and can be revoked at any time by contacting us.
How we share information with third parties
We do not share personally identifiable information with third parties. However, we reserve the right to release personal information without your consent or without consulting you, when we believe that this is appropriate - in order to comply with our legal obligations, to enforce our terms and conditions, to protect the security of this website or to prevent fraud.
From time-to-time we may share anonymous, aggregated information about visitors to this site to potential advertisers, business partners and sponsors such as the number of users we have, their average age, location, etc. This information will be shared in a way that ensures your identity is not revealed.
Why am I required to provide Personal Data?
As a general principle, providing personal information and granting consent for our use of this information is done entirely on a voluntary basis. Choosing not to consent or provide personal data is generally not detrimental. However, there are circumstances in which Landfill Zero cannot take action without specific data. This is the case, for instance, when data is required to process your order, fulfil a contact request, or provide you with access to a service or newsletter.
Who your data is made accessible to
Landfill Zero hosts the majority of its services and systems itself on servers within the EU. We use a transactional email provider and a mailing list service, both located in the EU to deal with our mailing needs.
Your rights as a data subject
At any time, you can request from Landfill Zero to receive information about which personal data Landfill Zero processes about you. You can also request the correction or deletion of such personal data. Please note, however, that Landfill Zero can delete your personal data only if there is no statutory obligation or prevailing obligation on Landfill Zero to retain it.
If Landfill Zero uses your personal data based on consent or the performance of a contract, you may also request a copy of the personal data that you have provided to Landfill Zero. To do so, please contact us at privacy@Landfillzero.co.uk and specify the information or processing activities to which your request relates.
Furthermore, you can request that we restrict your personal data from any further processing if:
· You are contesting the accuracy of the data we hold about your, for as long as we need to verify this claim.
· If you believe the processing of the data is unlawful, but you oppose the erasure of the data and request restriction of processing instead.
· If we no longer need your data for the original purpose, but you need them for the establishment, exercise or defense of legal claims.
· If you have objected to the use of your data, while we evaluate if our legitimate grounds for processing your data override yours, as required by Art 21 of the GDPR.
Please direct any such request to privacy@Landfillzero.co.uk
Your right to lodge a complaint
We encourage you to contact us at privacy@Landfillzero.co.uk if you have any privacy related concern. Should you disapprove of the response we have provide you, you have the right to lodge a complaint with our supervisory authority, or with the data protection authority of the European member state you live or work in. The details of the supervisory authority responsible for United Kingdom, are: http://www.landfillzero.co.uk
Changes to this Privacy Policy
We may modify this privacy policy at any time to comply with legal requirements as well as developments within our organization. When we do, we will revise the date and version at the top of this page. Each visit or interaction with our Services will be subject to the new privacy policy. We encourage you to regularly review our privacy policy to stay informed about our data protection policy. Unless, we implement profound changes that we proactively notify you about, you acknowledge that it is your responsibility to review our privacy policy to be aware of modifications.